CO129-590-2 Evacuees- memorandum on financial policy and administration in Australia 31-8-1942 - 9-12-1942 — Page 13

5.

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of expenditure was transmitted to Government to enable the

Accountant-General to effect recovery according to the

circumstances of repatriation.

6.

RENDITION OF ACCOUNTS BY COMMONWEALTH

GOVERNMENT-

13

PRIOR to the fall of the Colony, the sub-Treasuries

in the various states submitted, usually two or three months

in arrear, monthly schedules of expenditure with supporting

vouchers classified under each class of allowance etc. to the

Commonwealth Treasury, Canberra, where the schedules were

embodied in a covering statement of clain, which, accompanied

by Sub-Treasury schedules and receipts for payment was

forwarded to this office for certification.

7.

The various schedules were examined in this office

to verify that all payments had been duly authorised, refunds

brought to account and where necessary items were

reclassified into correct sub-heads of expenditure.

8. The statement of claim was duly certified as a

correct charge against Hong Kong Funds, returned to the

Secretary, Department of the Treasury, Canberra, who then

transmitted it, with supporting documents, to the Accountant-

General, Hong Kong, where it was subject to complete audit

before being passed for payment through the Crown Agents

for the colonies.

9.

schedules of claims for 1940 and for all months

in 1941 up to and including october were dealt with in the

above manner but certified Accounts for the months of

september and October, 1941, which were transmitted to Hong

Kong in November, 1941, by the Commonwealth Treasury, were

returned marked "Mail service suspended". Accounts for

these and succeeding months were accordingly subjected to

complete audit in the office of the Finance Liaison officer

and returned to the Commonwealth Treasury for transmission

through the High Commissioner for the united Kingdom to

London for final settlement by the Crown Agents for the

Colonies.